Change how the message list is displayed in Outlook (2024)

Note:If the steps under this New Outlooktab don't work, you may not be using new Outlookfor Windows yet. Select the Classic Outlook tab and follow those steps instead.

In Outlook, you have the option to:

Change email display | Focused inbox | Organize messages | Reading pane appearance | Message list format

Change how email is displayed

• At the top of the page, select Settings > Mail > Layout.

Sort using Focused Inbox

1. At the top of the page, select Settings > Mail >Layout.

2. UnderFocused Inbox, select either of the options depending on whether you want to focus on certain mails or not.

   

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Learn more inFocused Inbox for Outlook.

Organize Messages

1. At the top of the page, select Settings > Mail >Layout.

2. Under Message organization, choose either of the options depending on whether you want to show email grouped by conversation or as individual message.

   • If you select Show email grouped by conversation, under Arrange the reading pane, select one of the options:
     Newest on top, Newest on bottom, or Show each message separately.

     
     

     Note:WithShow email grouped by conversation selected, you'll also have the option toShow or Hide deleted items.

Set Reading pane appearance

• Under Reading pane, select one of the options depending on how you want to display thereading pane, such as On the right, At the bottom, or to Hide reading pane from view.

Set Message list format

• Under Message list format, select anoptiondepending on how you want your messages to be displayed, either Sender name first or Subject first.

  

Change the view of your message list to show columns

In order to add and remove columns, you must use a list view. The default view for the Inbox is Compact, showing messages grouped by conversation.

To switch your view to a list view:

1. Select the View menu, then Change View.

2. Select Single or Preview.

Add or remove columns in a list view

1. On the View tab, in the Current View group, selectView Settings.

2. In the Advanced View Settingswindow, selectColumns.

   

3. In the Show Columnswindow, in the Available columns list, selecta column name, and then selectAdd.

   

   If the column that you want is not in the Available columns list, clickthe Select available columns fromdrop downto see additional sets of columns.

   To create a custom column, selectNew Column, enter a Name for the column, and then selectthe Type and Format of information that you want the column to display.

   To remove a column, in the Show these columns in this order list, select a column name, and then selectRemove.

4. SelectOK to save your changes and apply your new view.

   Important:If you don't see your new column appear in your view, you might not be using a list view. See the section,Change your view to show columns to switch to a list view first, then repeatthe steps in this section.

Change how email is displayed

• At the top of the page, select Settings > Mail > Layout.

Sort using Focused Inbox

1. At the top of the page, select Settings > Mail >Layout.

2. UnderFocused Inbox, select either of the options depending on whether you want to focus on certain mails or not.

   

For more information about using Focused Inbox, seeFocused Inbox for Outlook.

Organize Messages

1. At the top of the page, select Settings > Mail >Layout.

2. Under Message organization, choose either of the options depending on whether you want to show email grouped by conversation or as individual message.

   • If you select Show email grouped by conversation, under Arrange the reading pane, select one of the options:
     Newest on top,Newest on bottom, or Show each message separately.

     
     

     Note:WithShow email grouped by conversation selected, you'll also have the option toShow or Hide deleted items.

Set Reading pane appearance

• Under Reading pane, select one of the options depending on how you want to display thereading pane, such as On the right, At the bottom, or to Hide reading pane from view.

Set Message list format

• Under Message list format, select anoptiondepending on how you want your messages to be displayed, either Sender name first or Subject first.